Analyst – Procurement

• The Analyst – Procurement within is responsible for procuring supplies & equipment for Company using established policies, procedures & systems and acts as a resource for operational staff.
• A key responsibility is to function as a liaison between vendors, Company and end-users, as needed.
• The Analyst – Procurement completes procurement transactions related to each specific product category.
• The role encompasses all procurement transactions and contributes to the development of procurement strategies for the products within a given category.
• Participates and occasionally carries out market analysis and cost benefit analysis, liaises with end-users, manages category vendors, prepares sourcing documents, contributes to the evaluation of offers as directed, and assists in the development of contracts and / or purchase requests.
• She works closely with other P&C staff to ensure proper coordination of procurement activities to enhance operational efficiency.
• Makes recommendations regarding any activity in the procurement process and contributes to the framework design, effectiveness and ongoing improvement of the process
• Facilitates procurement activities and makes recommendations in relation to alignment
• Prepares tendering documents and channels them for approvals
• Implements category specific procurement approaches in alignment with Company's approved policies and procedures
• Supports the Specialists by proposing alternative approaches to the end-users for improved functionality, quality, or price
• Liaises with end-user departments and other stakeholders during the pre-tendering stage to assist them in defining required specifications and in producing budgetary estimates
• Acts as a resource to end-user departments and facilitates communication between the procurement staff for issues related to the assigned category
• Supports market research to ensure availability of required products and services and develops sourcing plans accordingly
• Works with relevant staff on maintaining Company's item master
• Work is normally performed in an office environment, but also includes purchasing visits offsite
• Prepares purchase orders and updates them if needed
• Expedites purchase orders if requested and required
• Reviews requisitions for completeness, correctness and clarity
• Supports the development of procurement (tendering) documents for the selected products
• Actively supports the activities and objectives of the relevant Company’s standardization and product evaluation committees
• Participates in technical and/or commercial evaluations of suppliers' offers
• Reviews technical and commercial evaluation reports before submitting them for approval in accordance with authority matrix
• Participates in negotiation activities with selected suppliers
• Actively supports all processes that ensure that procurement transactions are processed in the best interest of Company, using best value-for-money principle
• Participates in selected procurements of high-value and/or high-risk, as directed
• Prepares purchase orders and updates them, if needed
• Resolves issues pertaining to delivery, payment, discrepancies in issued orders etc.
• Prepares reports using ERP and other resources and performs required analysis
• Prepares analysis of quotations and product offerings
• Where required and appropriate, performs direct cash or credit card purchases
• Assists with additional departmental duties assigned
• Adheres to Company's confidentiality and Privacy of information policies
• Performs other duties as assigned from time to time by procurement and contracts management
• Adheres to Company's standards as they appear in the Code of Conduct and Conflict of Interest policies

United for Manpower Solutions