Analyst – Procurement

United for Manpower Solutions

Doha, Qatar
Permanent
Full-time

1 month ago

Department / Branch Profile:The mission of the Supply Chain Department is to design and implement processes, programs and large scale service initiatives that support a culture of excellence and high performance across the organization. The Department leads the provision of purchasing, sourcing, contract management, distribution and inventory, warehousing, Waste Management, travel, transportation, and asset management, across the organization. The Department works closely and in partnership with senior management and in alignment with organizational and Qatar healthcare priorities and directions.Job Summary:The Analyst – Procurement within P&C is responsible for procuring supplies & equipment for Sidra using established policies, procedures & systems and acts as a resource for operational staff. A key responsibility is to function as a liaison between vendors, Sidra and end-users, as needed.The Analyst – Procurement completes procurement transactions related to each specific product category. The role encompasses all procurement transactions and contributes to the development of procurement strategies for the products within a given category. Participates and occasionally carries out market analysis and cost benefit analysis, liaises with end-users, manages category vendors, prepares sourcing documents, contributes to the evaluation of offers as directed, and assists in the development of contracts and / or purchase requests. He/ She works closely with other P&C staff to ensure proper coordination of procurement activities to enhance operational efficiency.Key Role Accountabilities:

Makes recommendations regarding any activity in the procurement process and contributes to the framework design, effectiveness and ongoing improvement of the process.
Facilitates procurement activities and makes recommendations in relation to alignment.
Prepares tendering documents and channels them for approvals.
Implements category specific procurement approaches in alignment with Sidra's approved policies and procedures.
Supports the Specialists by proposing alternative approaches to the end-users for improved functionality, quality, or price.
Liaises with end-user departments and other stakeholders during the pre-tendering stage to assist them in defining required specifications and in producing budgetary estimates.
Acts as a resource to end-user departments and facilitates communication between the procurement staff for issues related to the assigned category.
Supports market research to ensure availability of required products and services and develops sourcing plans accordingly.
Works with relevant staff on maintaining Sidra's item master.
Prepares purchase orders and updates them if needed.
Expedites purchase orders if requested and required.
Reviews requisitions for completeness, correctness and clarity.
Supports the development of procurement (tendering) documents for the selected products.
Actively supports the activities and objectives of the relevant Sidra standardization and product evaluation committees.
Participates in technical and/or commercial evaluations of suppliers' offers.
Reviews technical and commercial evaluation reports before submitting them for approval in accordance with authority matrix.
Participates in negotiation activities with selected suppliers.
Actively supports all processes that ensure that procurement transactions are processed in the best interest of Sidra, using best value-for-money principle.
Participates in selected procurements of high-value and/or high-risk, as directed.
Prepares purchase orders and updates them, if needed.
Resolves issues pertaining to delivery, payment, discrepancies in issued orders etc.
Prepares reports using ERP and other resources and performs required analysis.
Prepares analysis of quotations and product offerings.
Where required and appropriate, performs direct cash or credit card purchases.
Assists with additional departmental duties assigned.
Adheres to Sidra's confidentiality and Privacy of information policies.
Performs other duties as assigned from time to time by procurement and contracts management.
Adheres to Sidra's standards as they appear in the Code of Conduct and Conflict of Interest policies
Adheres to and promotes Sidra's Values

Work Environment the Role Operates in:

Work is normally performed in an office environment, but also includes purchasing visits offsite
No or very limited physical effort required
No or very limited exposure to physical risk
Extensive use of a computer is required

Qualifications, Experience & Skills:

Education: Bachelor Degree in Business Administration, or related field
Experience:
3+ years' of relevant procurement experience in a large setting
Working Experience in a well-developed computerized ERP environment
Oracle Fusion ERP experience
Healthcare experience for all health related procurement categories

Certification and Licensure:
Relevant certification and/or training in procurement or supply chain
CIPS or similar certification

Job Specific Skills and Abilities:
Knowledge of trade terminology, marketing practices, pricing methods, shipping procedures etc.
Procurement category knowledge and working experience
Knowledge of both local and global sources of supply
Demonstrated ability in extracting reports from ERP systems and performing analysis
Demonstrated ability to establish and maintain good working relations with the end users and suppliers.
Excellent communication skills – both verbal and written
Proficiency with Microsoft Office suite
Fluency in written and spoken English

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