Senior Document Controller
Power International Holding
- Qatar
- Permanent
- Full-time
- Coordinates all activities related to the Document Control procedure.
- Maintains the documents and drawings in the Document Control office under safe.
- Receives all type of contract documents, correspondence, tender, legal and same to shall circulated to concerns recipients and departments.
- Inputs document data into the standard registers ensuring that the information is accurate and up to date.
- Ensures that documents are checked, validated and properly stamped and signed with date. This has to be done on every document on daily basis.
- Ensures that documents and reference numbers are checked and validated for any typographical errors before being sent or transmitted. This has to be done on every document on daily basis
- Ensures to properly record/ log all types of documents due for filing and distribution on daily basis.
- Ensures that all document logs are current and up-to-date on daily basis.
- Distributes the documents to the right personnel or departments on daily basis.
- Ensures to get acknowledgements for very important documents delivered on daily basis.
- Ensures to use the company's filing index system for easy identification of documents and implement such on daily basis.
- Ensures that hard and softcopies of documents are filed in the proper location and are readily accessible.
- Ensures confidentiality of all operational communication/documents to prevent misuse of pertinent information by any entities.
- Ensures that only authorized persons will have access to any documents that are highly sensitive and confidential.
- Submits proposals for process improvement on a quarterly basis to assist chief document controller in designing process improvement plans.
- Ensures weekly, monthly, quarterly and annual reports are generated to update management and other stake holders on existing documents.
- Knowledge in ISO documentation standards
- Knowledge in use of spreadsheets, database, word processing and selected job specific software
- Knowledge of records management principles and procedures including record keeping and filing principles and practices
- Good working knowledge of English, both written and verbal
- Knowledge of Office machines and other related equipment
- Computer literacy and experience of using a range of Microsoft Office software
- ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.