Administration Manager

• Supervise day-to-day operations of the administrative department and staff members
• Recommends and implements office management policies, procedures, processes and systems to ensure optimal support in the office.
• Streamline office operations to maximize quality and efficiency while reducing costs
• Supervises, trains and evaluates assigned staff, including supervising various administrative, functions

• Ensures attracting and retaining top talent and streamline office operations to maximize quality and efficiency while reducing costs.
• Develops, reviews, and improves administrative systems, policies, and procedures to ensure alignment with the organization business objectives.
• Provides office and residential accommodation as directed by Senior Management.
• Establishes matrix detailing all facilities on one spreadsheet with all related services as provided Ensures that information is clear and concise.
• Ensures the group facilities are maintained in a clean and orderly manner.
• Provides checklist of measures/resources in place and ensure services performed are regularly audited
• Provides security, reception and secretarial staff to facilities as required.
• Establishes matrix of all allocated group staff and ensure standards are maintained.
• Provides trainings where required and randomly check performance
• Mobilizes and demobilizes temporary facilities as directed by Senior Management.
• Maintains emergency stock of items to ensure critical requirements can be covered on urgent basis.
• Provides coordination for all the group travel and transport requirements for Senior Management and/or as directed.
• Ensures that all group travel & transport requirements are promptly dealt with, check overall monthly cost is at market rate or below
• Organizes and oversees all group office operations, establish the organization's file system and oversight all office systems and equipment.
• Ensures that the group records management is provided in compliance with the organization quality standards.
• Manages all related group administrative supplies and other related requirements across the organization.

• Knowledge of employee policies and procedures.

• Knowledge of the principles of office management including organization, work flow, forms, supplies, equipment, and procedures relating to filing, record keeping, correspondence, mail, procurement, stock keeping, and duplicating.

• Knowledge of the principles and techniques of administrative management including organization,

• planning, staffing, training, budgeting, and reporting.

• Knowledge of the principles and techniques of financial management

• Knowledge of official planning and management.

• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Power International Holding