Document Controller
- Doha, Qatar
- Permanent
- Full-time
- Managing document control processes from project initiation through to close-out, ensuring documents are properly tracked, updated, and archived.
- Scanning and electronically distributing documents as PDF digital copies to designated recipients, and uploading them to the client Contract Management System.
- Maintaining a hard copy reference library for all project documentation to ensure quick and easy retrieval of information.
- Utilizing the latest version of Primavera Contract Management to control and update the status of contract documents.
- Preparing, registering, and tracking various documents such as correspondence, reports, payment requisitions, variation orders, site instructions, punch lists, and NCRs in Primavera Contract Management.
- Tracking and updating the status of submittals, safety reports, RFCs, site minutes of meetings, progress photographs, contract issues, and drawings.
- Producing regular reports on outstanding actions and responses on correspondence through Primavera Contract Management.
- Diploma or specialized training in Primavera Contract Management, or similar software.
- Minimum of 5 years of experience in document control, with at least 3 years using EDMS (preferably Primavera Contract Management).
- Extensive experience in document control throughout the project lifecycle, from initiation to close-out, using integrated project services functions.
- Proficiency in English, both written and spoken, with strong technical writing and communication skills.
- Proficient computer skills with experience in managing electronic documentation systems.
- Preferably at least 3 years of experience working in the Gulf region.
- Ability to manage concurrent projects and handle large volumes of documentation in a structured and organized manner.
- Experience in producing detailed reports and tracking documents to ensure compliance and meeting deadlines.
- Strong organizational skills and the ability to prioritize tasks effectively.
- Ability to work under pressure and maintain high standards of accuracy and attention to detail.
- Problem-solving skills to address and resolve document management issues promptly.
- Experience with project management software and document management systems for seamless project documentation integration.